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March 8, 2018

2018 has already begun and the majority of key decision makers is contemplating as how to improve productivity, revenue and streamline key business processes like Payroll, Performance, Recruitment, Time Office and Workforce in the organization. To operate more strategically and smoothly, it’s vital to consider an HR Management solution that can fulfill your requirements. But where to begin? Selecting an HRMS comes down to understanding the key factors. Here are five ways to evaluate a new HRMS to make better business decisions.

#1 – Simple to Use Dashboard

It’s critical to invest in a central dashboard that provides you the immediate insights upon login and  provides a beautiful interface to view all relevant information. The ease of using dashboard provides a great relief to the manager and employees alike. The simple to use dashboard renders real-time information on critical areas like employee records, time and attendance, leave requests, recruitment,onboarding, and training with no clutter and greater ease.

#2 – Is the system cloud-based

Is your organization in the cloud yet? What we are referring to here is the cloud-based model that has   transformed the way organizations manage their HR functions today. Internal servers and filing cabinets won’t work anymore. Now, if you’d prefer to make your own decisions for your department, without adding extra cost of maintaining servers and other costing, the hosted “cloud” model may suit you the best. This option grants you access to the system from anywhere at any time, with complete security of your data.

#3 – Ongoing product update

Just as the needs of the organization and HR department evolve continually, likewise HRMS should be maintained with the latest updates for further improvisation. Scout for an HRMS software that talks about frequent updates and improvements. These are the signs of a software company that listens closely to their client needs plus has a sound team to keep things running smoothly.

#4 –  Support

In case there is ever a product issue, the one factor you would want to depend on is the technical support.

There is nothing more disheartening to know that your HRMS is not performing as per your expectations. So, before you scout for a software system, ask support related questions well in advance and evaluate how responsive the organization is.  

#5 – Ask for a Demo

Many companies may offer a free trial, but may not navigate your way to the entire system you want to discover. In this respect, ask the vendor if they can provide you with a custom demo to walk through your specific needs. A guided demo will allow you to pour down queries, schedule a meeting with decision makers in your organization and more.

As you start researching HRMS for your business, why not get in touch with HR-One experts to explore options suitable for your business.

5 Ways to Choose the Best HRMS Software for Your Business

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By HR-One Team
March 7, 2018

Whether you work in an organization which is globally dispersed and encourage flexible working hours, or you work in an office that adhere to strict working hours, communication is a key. The ability to communicate and give real time feedback on their performance allows employees to feel valued and help them stay motivated.

Understanding a 360 Degree Performance Evaluation

A 360 Degree Performance Evaluation helps company to see the bigger picture as to how well your team members are performing and meeting their timelines and objectives. The performance evaluation also provides great insight into the company as what’s going well and what requires improvement.

It can also be used to enhance compensation planning, identify the need for more training programs, and connect performance with corporate objectives. If you’re already using PMS, you may know it’s a great tool to evaluate continuous feedback all year round. This means when appraisal time comes, you can gain a collective feedback from peers as well as how the employee has performed and track the  assigned and accomplished tasks throughout the year, rather than speculating on individual performance metrics.

What options do you have?

There has been an ongoing debate regarding  bi-annual, monthly, quarterly and annual appraisals, and whether these are the best to evaluate the performance of your employees. However, these tools have been good enough to provide continual feedback as who are the top performers within the organization.

Further, simple record keeping helps managers to keep a continuous tab of a performance history for the entire tenure of each employee – indicating a graph with the opportunity to look deeply at the trends, patterns, or one-off blips. It also helps you to boost employee morale, increase productivity and retain your top employees. From defining KRAs to goal setting, review ratings and appraisals, everything is clearly defined and set in the system. Your team can input self-ratings and share with respective managers through the system itself.

We have learnt that it’s important for organizations to access data quickly and easily related to the performance of an employee. Using a performance management tool mean the manager can count on the module to monitor performance and rest assured that they can easily cull out reports and export when required.

How do you manage your talent, and what methods do you use to manage talent and their yearly, monthly and quarterly goals? As you start researching HRM systems for the business, why not get in touch with us for your comprehensive Performance Management Software needs.

The Importance of Performance and Real-Time Feedback in the Workplace

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By HR-One Team
February 27, 2018

Workforce management is an extremely vital component of business management for most organizations. But still, many consider workforce management software as an extra cost rather than a business critical tool. This useful software can help you accomplish a lot of things, but most importantly, it helps you manage compliance smoothly, control costs effectively and provide employee benefits properly.

Workforce management is a viable and effective method or tool to manage all your internal processes. As workforce management falls under the broader umbrella of human resource management, you should select a provider who can offer you an Human Resource Management Software (HRMS) that has a robust integrated workforce, performance and payroll management functions.

To put in simple words, the objective of workforce management is finding, training and utilizing the right talents for the right roles at the right time. Effective management of your employees require efficient processes, procedures and technology, therefore, choosing the right workforce management software or system is crucial for your organization once you decide to implement.

Benefits of Workforce Management System

Workforce management software is absolutely essential for your business if you want to get more done in less time. There are many great benefits that this technology can bring to your business.

Improves Operational Efficiency

This is one of the main reasons you should use workforce management software. It helps you get more done in less time by helping your employees make the most of their time and energy.

Saves Time

The best thing about WFM is that it helps you save time in many tedious tasks that your employees perform. For example tasks such as creating schedules, processing payroll, etc., can be automated to save time and reduce or eliminate errors.

Improves Employee Performance

With workforce management software you can set goals for your employees, track progress and evaluate their performance from a single dashboard. Remember that use of ease should be one of the main features of the platform that you use for employee performance management.

Supports Informed Decisions

The analytic function of the software helps managers make informed decisions about their team members and provides important insights into tasks, projects and work progress.

Improves Communication

A smooth flow of communication channels is one of the keys of managing an efficient workforce. Workforce management software allows managers and employees to communicate easily, swiftly and clearly in real time, thus helping schedule leaves, work delegation and shift changes accordingly.

Go Paperless

Those days are gone when HR, payroll and administration meant tons of paperwork and endless hours of manual work. Payroll processing, time scheduling and management, benefits administration and other HR functions can be fully automated, digitized and expedited with the workforce management software.

Now, if you have made the decision that you need a workforce management software, remember to go for one which is web-based or cloud based. It will save your business a lot of time, money and resources wasted on using your own server space, maintenance and security. Also, find out if your workforce management software can be used as an app on your mobile phone for easy access on the go.

Make Workplace Easy with Workforce Management Software

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By HR-One Team
February 22, 2018

Reach into your pocket, pull out your smartphone, and this is what you’re likely to find; you will find a suite of applications capable of performing complex tasks to make your life easier, and connected. Likewise; in today’s competitive travel industry a well-integrated HRMS software is all what is required to manage all travel-related queries, submit and approve all requests related to a business trip, along with estimated costs from a single window.

Managing travel queries, ad hoc-travel requests and queries have been one of the most complex tasks for any business. It encompasses a wide range of activities to be undertaken quickly and precisely. To begin with, if an organization is processing its travel manually, the process becomes tedious and error-prone. But, if the process is automated with the advanced software, the benefits will be manifold, like timely processing and better and accurate results.

                               EASY INTEGRATION. QUICK IMPLEMENTATION
                              Explore next-gen features for your Travel Needs

Exclusive Benefits Of Using HR-One Travel Management Software

Record and get approvals instantly
Implement your travel policy with the travel module. Record and get approvals for travels and track travel expenses. Automatically maintain a travel calendar with Travel management software.

Manage travel reimbursements aptly
It’s a real headache for HR and admin personnel to manage daily travel reimbursements and keep a record of every single transaction. In this context, the travel management module of HR-One can work well by managing corporate travel expense without compromising on quality and productivity aspect.

Centralized travel desk
Say good bye to all travel related woes. Make the best use of a centralized travel desk and escalate all your concerns, travel booking needs, and queries through this desk.  Once bookings are confirmed, you can view notifications sent to the respective team members and managers.

Automated Travel Planner
Now it’s easier to create a detailed travel itinerary and plan the trip as per the approved policies. Employee can specify travel needs, stay preferences etc. with this module.

Completely Secure
Your travel related Information is highly-secure and confidential.  You can count on HR-One travel management software for complete security and saving all your travel-related expense and record in this software.

Extremely quick, easy and intuitive system
There’s no need of intensive training to get a hands-on this module. This travel module is extremely easy to use and you need not have to undergo weeks or even days of rigorous training to use this incredible software.

On the Go Access
HR-One HRMS gives a fabulous combination of intuitive usability for employees and powerful self-service features to raise any query or access record or status online 24/7, anywhere, and from any internet-connected device.

Quick claims disbursement processes
This software helps employees receive claims and travel expenses with greater ease and comfort. This remarkably reduce conflict and foster a healthy workplace.

Easy Tracking
Eliminate complexity with systems in place for tracking of claims and travel requests based on company policy.

To summarize, automation is slowly becoming the norm and completely changing the way we do business travel transactions, and a Travel management software is turning out to be a must have technological advancement for your business.

Automate your Business Travel with HR-One HRMS

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By HR-One Team
February 21, 2018

The importance of asset management software cannot be overemphasized in today’s business world. For your assets are the pillars of your organization. Legacy manual asset auditing is not sufficient if your business aims at growth. It’s also time consuming, faulty and even expensive if you consider the time spent, wasted resources and the high likelihood of errors.

Today, technology allows you to track and manage your assets in a single window, at a click or a touch (depending on the device you’re using) with asset management software and applications. There are web-based asset management systems and mobile apps that help you track and manage assets on the go.

If you are still not sure why your business or office needs them, here are five sound reasons that should help you make up your mind.

#1 Maintain efficiency and reduce unnecessary costs

Asset management software can help your organization achieve growth and sustainability. Asset information that is readily and swiftly available helps in making critical purchase, hire, retire and maintenance decisions; helping you reduce costs and maintain operational efficiency.

If you are in control of your assets, you’re in control of your operations. It not only helps you make sound purchasing decisions but also shows ways to reduce unnecessary costs.

#2 Saves time and reduces errors

Quality asset management software can help you cut significantly on errors and time spent on manual auditing and tracking. For instance, you can use your asset management software to store barcode information of assets after scanning them, helping you save time and reduce errors drastically.

#3 Easy tracking, structuring and lifecycle management

Few Human Resource Management Systems (HRMS) not only take care of your most important assets, your employees, but also keep track of all assets allocated to employees, including mobile phones, laptops, notebooks, headphones and other electronic items for office use.

It also allows you to structure your assets by location, type, status and lifecycle stage. Employees can request for assets through well-defined workflows and permission levels. Knowing at what stage your assets are in the lifecycle is very important because it you gives you critical information on usage, replacement, repair and maintenance.

#4 Mobility & Speed

One of the biggest advantages of a web-based or mobile-based asset management software is mobility, speed and accessibility. Whether it’s mobile phones,  iPads, Tabs or notebooks, you can get access to critical information on the go which helps you and your employees stay connected always.

#5 Powerful Reporting

Assuming that you are using the right asset management software, you will have access to powerful reporting functions and ROI insights. These reports provide you the insights to make informed decisions that could likely impact the future of your organization. It also helps you track and analyze the Return on Investments (ROI) that you are getting from your assets.

The business case for asset management software is both compelling and evident. In conclusion, here are a few statistics that provide more sound reasons for implementing asset management software in your organization.

Consider this….

  • In 2013, there were 11,000 reports of stolen fixed assets across offices in the U.S.
  • Studies have shown that 88% of all spreadsheets contain errors
  • 94% of workers agree that on-the-go information on mobile devices make them more efficient.

5 Reasons Why You Need an Asset Management Software

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By HR-One Team
February 13, 2018

There’s a reason why paperwork, excel sheets and spreadsheets are no longer a part of the corporate setting to track the entire travel expense submission, approval, and reimbursement process. The convenience that digital platform bring in has been one of the main drivers for the widespread usage of expense management software today. Not only are HRMS platforms more flexible, scalable and user-friendly, but they also reduce the hassle of carrying out and managing heaps of paper cash and expense related vouches with easy-to-use interface and seamless transactions.

Such convenience is particularly helpful when you have hundreds of thousands of employees for whom you need to manage all their expenses in a simple and integrated fashion. Moreover, with the flexibility of marking expenses on the go you need not have to rely on the heavy software or manual paperwork to claim your expense and wait for days to make it happen. This blog illustrates the importance of investing in an expense management software.

Ease the administrative burden with process-driven expense submission

Speed adoption with an easy-to-use interface and mobile-enabled features. Configure the approval process and assign approvers with dynamic and multi-level workflow.

Eliminate paper storage costs and hassle

Easy to capture receipts via a mobile device and attach them seamlessly to the expense report. Use the expense report submission features that work across any mobile or desktop device for a consistent user experience and real-time status tracking.

Easy to define policies at the individual level

It’s easy to define expense policies at employee, employee group, department, or business unit level. You can also set maximum claim limits for each role. The system also tracks and reports exception scenarios. This helps employers to keep a constant check on expense policies and give a clear picture of all their expenses.

Real time visibility  

Real time visibility for your business save critical hours for your finance team. With HR-One expense module, you can automate expense policy and never lose track of expenses and reimburse faster.

Manage Payments

With HR-One expense management module, you can effortlessly manage payments. When an employee applies for any travel claims his immediate superior gets notified and receive real time alerts for approval. Once the expense request gets approved, you can reimburse the amount to the employee. So, this means the entire process is streamlined and you can manage payments   hassle-free.

Keeps a record of all claims

Employees can submit their claims on the fly. The software maintains a complete record of all submitted, approved, pending and rejected claims. Local conveyance claims are calculated on the basis of actual distance calculation with Google API.

With these benefits in hands, it’s not difficult to gauge the importance of expense management software in your organization. So, whether you want to automate the entire travel expense submission, approval, and reimbursement process or need to submit expenses and receipts from any mobile device for faster reimbursement, expense management software is the one you would like to focus on.

Expense Management – The New Way With Zero Manual & Paper Work‎

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By HR-One Team
February 9, 2018

Human Resources faces the challenge of keeping up with a constantly evolving business landscape. Gone are the days when HR leaders were responsible for heavy paperwork, resume sourcing, recruitment, onboarding, and other legal issues. Today, with a millenial workforce, HR managers are called upon to perform strategically and to move from administration to making strategic decisions. With a dynamic workplace and high expectations, the HR department is aspired to do more with less. The question is, how?

If you are still carrying out your major task and relying heavily on spreadsheets and manual inputs, it might be that your company may need to move fast in this progressive world. Below are some of the clues that your legacy practice is getting dysfunctional.

  • You feel that you are always packed with herculean tasks
  • You need more hands to ease out your HR work
  • You’re not sure of your employee’s confidential information
  • You think you are not gaining insights from spreadsheets and excel sheets
  • You are not able to set a position budget with legacy system
  • You’re reimbursing more because your system doesn’t indicate duplicates.

If you’re facing above symptoms, you”ll probably want to know the way out to tackle the situation.  Well, this is where automation and digitization comes to your rescue. Here are 5 best HR tasks you can look forward to automate to ease out HR herculean tasks.

Automate Time Tracking with Timesheet Management Software

Manual time tracking can be one of the most tedious jobs for a manager, and one of the most essential parts of a manager to accomplish. Imagine managers have to spend so much time tracking their employees’ work time that they can’t focus on the big picture. An automated tool such as HR-One can easily create multiple projects and tasks for your team.  Using the Time Sheet HRMS software in HR-One, you can easily save time, money, and resources and get a more accurate picture of critical time spent.

Organize all the tasks of employee payment and the filing with Payroll software

Now it’s easy to organize all the tasks of employee payment and the filing of employee taxes in a simple way. With HR-One HRMS, you can effortlessly keep track of hours, calculate wages, withhold taxes and deductions. Precisely, HR-One payroll software helps you to process payroll which is a very typical and time consuming activity for any business.

Manage the complete recruitment function with the Recruitment management software

HR-One Recruitment Management Software helps you manage the complete recruitment function. It makes recruitment faster and more effective, while reducing costs and the impact of employee turnover. The comprehensive web based recruitment software helps in making the hiring process transparent, faster and paperless. The recruitment management software comes with custom dashboards for hiring managers, recruitment managers and recruiters that makes this module extremely simple to use for each user.

Automate the complete process of travel booking with Travel management software

Travel can involve all kind of hassles from defining travel plans, to listing preference, to approvals and reimbursements. Inaccuracies and inconsistencies often aggravate issues and conflicts. Automated travel and expense requests create hassle-free communication and tracking. The travel management software in HR-One automates the complete process of travel bookings and approvals. From defining travel plans, to listing preferences and submitting booking requests, you can do all this and more in this powerful module.

To summarize, what value do we get by automating the above HR tasks. Here are the 5 important benefits of HR automation.

  • Helps HR manager focus on strategic tasks
  • Increase employee engagement
  • Reduce human errors and security issues
  • Keep cost down by boosting productivity with automated system
  • Keep a good track of your HR tasks
  • Increase HR managers’ efficiency and productivity

HR teams need an enterprise-ready software that works well with their workflows and expectations. With the right software solution, you can ensure you’re making work and lives of your HR people easier; supporting existing work-culture, and  moving forward into the digital world.  

Automate your Herculean HR tasks with HRMS Software

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By HR-One Team
January 31, 2018

Employees of all levels face difficult business decisions at eall times. The success or failure of both the organisation and its employees hinges on the quality of decision making. To make sound decisions, it’s important to understand the human decision-making process; but more importantly a strong database to feed-off from, which enhances decision making quality.

One of the biggest challenges for companies around the globe is maintaining and updating the huge repository of data, bearing in mind that data is constantly evolving. This is where an employee database comes to the rescue.

Employee Database Software

An employee database system at its core consists of crucial work-related and important personal information about an employee. But make no mistake, over the years the software has evolved to something far more than simply an online repository of employee information. It has evolved into a systematic source of abundant, up-to-date employee information that business leaders can position to make strategic talent based decisions and improve overall business efficiency and performance.

We have highlighted a number of benefits of an Employee Database Software to help you get a head-start towards a more productive business environment.

Benefit #1 Employee Assessments Made Easy

One of the biggest challenges for the HR workforce is to be able to engage and retain high-performing employees. With the information easily available in one place, business leaders are able to conduct employee assessments, with feedback garnered throughout an organization. This creates a more comprehensive picture of the employees’ successes or failures which objectively and accurately measures the real performance of their employees. This comprehensive data then can be analysed by business leader to better understand which employees are performing well, and which need more work.

Benefit #2 Help with Company-wide Collaboration

Today’s Employee Database Software goes far beyond the basic HR hire date and salary information. Most software includes an employee directory—a centralized database of all employee information visible throughout the organisation. This added information helps promote a culture of enhanced communication and greater collaboration within and between teams. With this amazing self-service HRMS software, employee have the option to enter data regarding specific skills, languages, certifications and projects-in-progress that other team members can use to build teams with appropriate competencies for collaboration on projects.

A common problem in a lot of organisations today is the deep rooted hierarchical structures that hinder communication between high-performing “specialists”. An Employee Database Software cuts through these differences and share best practices across the board.

Benefit #3 Reliable Information

Since most of the information provided on an Employee Database Software is entered by the employees themselves. The chances of an error are likely to be very low. What’s more, because the software can be accessed by an employee anytime and anywhere, this gives the employee the option to update the information as and when they choose and correct information that may be incorrect.

Benefit #4  Enhanced Security and Confidentiality

Date Security of employee sensitive information is essential to the application of an Employee Database Software. With a number of recent employee data leaks, cyber-security is increasingly vital for organisations – with governments coming down heavily with stringent regulations. The simplicity of an Employee Database Software means an employee can not only set specific private information from public viewing but can also ensure that this information is kept private from anyone other than him / herself. After all, you don’t want your Bank account details to be of public interest.

Final Thoughts

Selecting and implementing the right Employee Database Software can be a defining factor behind the future growth and success for your company. Although, it is possible to take care of HR functions manually, an automated system can help to elevate productivity levels and can change the way that your company is perceived in the modern marketplace.

Employee Database Software – The Real Driver Behind Employee Engagement and Happiness

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By HR-One Team
January 30, 2018

Payroll Management is one of the most crucial processes your company carries out, nevertheless it is also one of the most arduous and time-consuming everyday tasks. To make matters worse, as businesses grow, the management of employee centric data becomes more complex. The need of the hour is a fully integrated Payroll system that can tackle challenges of a new-age workforce, so companies can focus on what is really important – expanding their bottom lines.

What is a Payroll Management System

A fully integrated Payroll Management System can take a company’s human resources management to the next level. The significance of error-free payroll management that is both easy to use and HR effective ensures minimal intervention in line with business interests. While an extensive range of services and other backend processes are automated by the system, your company can enjoy a payroll process which is timely and accurate.

A payroll management system is integrated with accounts to give users the benefits of simplified payroll processing and accounting. Most payroll systems support payslip printing, flexible salary, attendance, leave and overtime registers. What’s more, a payroll management system can deliver all the necessary built-in compliance; and, can handle a range of complex processes like loans and advances, salary revisions and arrear calculations.

Other Functions:

  • Create and maintain the employee database i.e. contact information / personal details / bank account details / statutory information.
  • Employee group or department wise categorisation
  • Attendance, overtime, leave or production details
  • Multiple salary structures for different groups of employees
  • Support salary revisions and arrears calculation both as prospective and retrospective change

Benefits of a Payroll Management System

Payroll software lends itself to your overall business automation, integration, data centralization, and customization that, together deliver the following key benefits.

  • Date Security of employee sensitive information is fundamental to the application of company payroll management. With a number of recent employee data leaks, cyber-security is increasingly vital for payroll departments – with governments coming down heavily with stringent regulations. The simplicity of a payroll solution ensures payroll is managed internally, getting rid of a third party to handle employee sensitive data. With payroll management software, this data is accessible only by an employee who has the right of access by means of a password.
  • Time spent on processing salaries and paperwork can be reduced to a great extent by syncing and consolidating employee data and regulatory rules which automate calculations. This leaves no room for an oversight resulting in extra time on your hands.
  • Accurate and timely salary processing not only saves considerable time; it builds trust and can improve employee morale. Payroll software keeps calculations consistent and accurate. It automatically factors in important items like salary grade, benefits, expenses, allowances and deductions when processing salaries.
  • All payroll-related reports can be generated with a click of a button this includes employment data, such as, contracts, CBAs, performance records, leaves, timesheets and conversations. Additional, the system gives users quick access to related data from various devices and platforms.
  • Complete integration of payroll automation with Accounts and HR helps generate customised reports. The system can customize reports based on rows & columns, fields and other rules. Defining what items go into a report, for instance, payslips, benefits, expenses or current or historical data is a simplified process. What’s more, users can generate recurring reports that are easily standardized and scheduled with smart alerts.

Final Thoughts

Choosing a payroll system that best fits your business is highly critical. One miscalculation and the company could find itself in serious legal or financial trouble. It is therefore crucial to decide just the right system; nonetheless, with the relevant information and proper guidance you’ll be right on your way.

Payroll Management System – The Need of the Hour for a New-age Workforce

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By HR-One Team
January 22, 2018

We’ve entered a new digital world of work, a world which is focused on simplicty, agility, learning, employee engagement and putting a lot of effort to reorganize to help make work easier. Adding to these changes are a new set of innovative technologies, tools and systems for HR. In an era where the talent has gone mainstream and young, innovative and creative professionals are entering senior roles in HR, this is the time for valiant decisions, new strategies and to introduce an advance tools for these professionals.

These changes, which impact organizations in every country, are coupled with a new workforce which is increasingly diverse, demanding and mobile. Let’s quickly drill down how we can navigate smoothly in future and step in a new digital way of work.

The role of HR is undergoing a phenomenal change

Thanks to the modern HRMS entering the space. You can buy easy to use cloud-based HRMS for payroll, recruitment, performance, talent, expense and helpdesk, management.  Bringing enterprise-class features and functionality to market, HRMS is a great tool used by business professionals around the world.

Replacement of dated HR technology will accelerate

As with many business processes, a large part of the HR function is a compilation of records, performing data entry and creating reports.  Without an integrated HR system in place, one has to probably face complexity to extract data from several places which is wearisome. This is the time that HR personnel or other professionals can best use on making strategic decisions. An advanced HRMS once configured will make it easier to generate reports in a fraction of time. Since a huge chunk of daily tasks can be automated, there is no reason why we should not replace dated over advanced technology.

Information sharing and colloboration will go through a major revolution 

HR is a central to any business and HR personnel needs to collaborate seamlessly and share information whenever necessary. Without HRMS, this may mean you need to dig out deeper to find relevant insights. With HR-One HRMS, you can store the data in a central location and pull out that data whenever needed in a timely fashion. This also ensures that the right data is shared at the right time, leading to happier workplaces and great collaboration.

Data-driven decisions will go mainstream

It can be peculiarly challenging to gain a clear picture of your employee resources. With HRMS, you can easily monitor the performance of an employee, constantly keep a tab on employees who are absent or coming late every other day and monitor attrition rates easily.

The new digital world of work is here. It’s a time of exciting change, innovation and uncovering the best stored for HR, admin, finance and other professionals. So, head on to make your work life easier with HR-One HRMS software and take a free demo.

Stepping in a New Digital Way of Work

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By HR-One Team
January 16, 2018

Getting the salary in your account on the last day against all odds always puts a smile on our face. But, if your payroll management system still faces compliance & filing issues and relies on paperwork and manual interventions, your internal process may suffer a big setback. You cannot hope to run an agile business if your payroll is riddled with complexities. It is what keeps track of hours, calculate wages, withhold taxes and deduction. So, if your payroll technology is holding you back, you’re the one who ends up losing.

The choice of selecting any payroll software should be done by keeping in strategic objectives in mind. The right software can improve HR operations, increase efficiency, boost employee engagement and improve statutory compliance. Choosing HR software for your enterprise can be a painstaking process, but when you invest in the right software, it can automate and streamline all your current processes, cut down on staff hours, eliminate the hours spent in tracking manual attendance and more.

When shortlisting a payroll management software, small to medium size businesses should consider several things.

Stability Factor

Can you measure the system stability just during a payroll software demo? There is however nothing better to closely examine and validate the system by yourself. You can also read some customer testimonials which will help you establish credibility against that particular software.

Evaluating System Support

One of the most critical aspects to consider here is to ensure if the service providers team are available for support during the peak time. So, it’s always advisable to ask customer support from your current vendor before the implementation process.

System Sustainability

An automated payroll processing  is not just a critical tool to help employee efficiency, but it also an extremely powerful system that involves a good investment. However, any system wherein the investment must be done should be glanced from a sustainability standpoint.

Self Service Component

How many times have you observed your excel sheets are not maintained properly, and there are biometric glitches as well?  Not having leave and attendance coming correctly might create a nightmare for HR personnel and employees. It is important to have a self service leave and attendance management system for a seamless and accurate payroll processing.

Statutory Compliance

Any payroll software should be in line with the local and all compliance laws. It helps the organization maintain amicable employee relations and assure error free statutory calculations. It also allows you to manage your PF and ESI preferences, manage professional tax, select the salary heads applicable to you, manage TDS through investment declarations and automatically calculate salaries after TDS deduction while processing payroll.

Keeping the above pointers in mind will definitely ensure that your organization is making the right move in shortlisting and picking the payroll software. Along with this, pay due attention to the system that offers add on features such as scheduling, help desk, and flexibility of other other modules that you can add on as your business needs evolve.

5 Things to Ensure while Choosing a Payroll Software

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By HR-One Team
January 3, 2018

2018 is almost here and we’re pretty excited about this year as well. All set to embrace 2018 with new hopes and aspirations we hope to make our life easier by digitally empowering our organization, especially the most critical, sensitive and pillar of any organization- the HR team.

However, HR department has changed dramatically in recent years as behind every successful business is an effective Human Resource department. They ensure your strategic goals are met by engaging your company’s most valuable asset – your People! The HR staff is largely focused on on day-to-day responsibilities such as hiring the right candidate, managing employee details,  employee benefits and much much more. So, If you run a small or medium sized business, the use of an HR software to automate all these activities might seem expensive. In reality, it’s not at all expensive and time-consuming rather automating your HR functions can help you save your critical time and effort.

As we look forward to 2018, there are a few key areas we can focus on to automate our HR functions.

Recruitment

Having an automated HR system can give you an unprecedented insight into your recruitment functions. It allows you to plan new positions on a specific budget, monitor filled and open positions, and monitor strict control over the assigned budget and evaluate if it exceeds the said limit. Together with this, you can drill down into areas for improvement and keep a close watch on the standard of your workforce going forward.

Onboarding- First impression counts

Often, onboarding seems more complicated and critical that involves the signing of many forms, induction programs, contracts, orientation, IT system allocations, training and all the other basic functions that is really intensive. With automation, you can structure workflows to trigger multiple actions. For instance, you can automatically send out requests to the admin team to provide necessary stationary. Alternatively, you can raise request to the IT department to issue laptop, ID cards and other valuable assets. This streamlines the flow of onboarding and take away the  unnecessary burden off the shoulder.

Timesheet tracking

Tracking and updating timesheets is a highly-consuming task. Automated timesheets remove the need for manual tracking and reduce the chances of errors, miscalculated hours and the need of close monitoring. Further, it also empowers employees to track their time from any locations, giving them great flexibility to access data the way they want.

Automate Leave Requests

When employees submit leave requests for maternity, casual sick leaves, floating leaves or for any other reason, it becomes difficult for the HR team to process the request and approve them on time. By automating the HR process, employees can secure leaves faster and HR team can update their leave records accordingly. A streamlined process helps HR members to manage, track and keep a close tab on leaves more efficiently.

Safely Record Employees Data

Eliminate the need to manage multiple, paper based copies of documents. Reduce associated costs and process delays as you safely maintain employee data up-to-date. With HRMS, entry of this data becomes effortless and manual errors are substantially reduced. This allows HR personnel to have all employee data on their fingertips and reduces the chances of process delays and data loss.

It’s easy to gauge why HR automation can greatly improve the efficiency of HR departments as well as the entire company. From recruiting and hiring the best candidates to managing leave requests, expense claims, training requests, performance appraisal process to maintaining compliance, it is critical to invest in a robust, scalable and enterprise-ready HRMS software such as HR-One.

5 Best Reasons to Automate Your HR Functions in 2018

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By HR-One Team