HR Weekly.

Your weekly journal to everything HR

Get a free access to latest HR trends, blogs, best practises, templates, videos, HR tools & much more on HR-One blog.

July 6, 2016

Managing work and life is becoming more challenging with each passing day. Traffic, money, family issues and many other stressors have left us in the middle of the eddy of success.

For those who think success and work-life balance are not the text of the same page, here are some quotes to help you reconsider your views on daily management.

  1. “Don’t confuse having a career with having a life.”
    Hillary Clinton
  2. “A man should never neglect his family for business.”
    Walt Disney
  3. “Opportunity is missed by most people because it is dressed in overalls and looks like work.”
    Thomas A. Edison
  4. “You don’t have to make yourself miserable to be successful. It’s natural to look back and mythologize the long nights and manic moments of genius, but success isn’t about working hard, it’s about working smart.”
    Andrew Wilkinson
  5. “Those who feel satisfied with their personal lives are more satisfied with their careers and perform better.”
    Michael Hyatt
  6. “Don’t take things too seriously. I would never de-value the importance of your business; but it’s not worth sacrificing your life for.”
    Ben Yoskovitz
  7. “Being the richest man in the cemetery doesn’t matter to me. Going to bed at night saying we’ve done something wonderful…that’s what matters to me.”
    Steve Jobs
  8. “You may not believe in something called work-life balance, but your body does. You need to monitor and nurture your body.”
    Vivek Wadhwa
  9. “Balance is not better time management, but better boundary management. Balance means making choices and enjoying those choices.”
    Betsy Jacobson
  10. “Take care of yourself: When you don’t sleep, eat crap, don’t exercise, and are living off adrenaline for too long, your performance suffers. Your decisions suffer. Your company suffers. Love those close to you: Failure of your company is not failure in life. Failure in your relationship is.”
    Ev Williams

People have different views on attaining a work-life balance, and for many it doesn’t even exist. Having a satisfactory life is the path to a perfect mix of work and life. So find your rhythm and cherish the things that really matter. Because, sometimes, you need to step outside, get some fresh air, and remind yourself of who you are and who you want to be.

10 Best Quotes Ever on Work-Life Balance


By HR-One Team
July 4, 2016

Tired of the daily monotonous work regime? Here are five ideas that the HRs can use to fuse some fun into your daily operations and make the day joyful!

  • Off the Wall Ideas-
    Host a holiday party, arrange a ‘Bring your dog to work day’ or sponsor a charity event.
    What about having a costume party or a simple pizza party on Fridays? How about make the weirdest noise competition?
    Everyone has different ideas of fun, try making the employees interact with each other and have fun together.
  • Respect ‘Being You’-
    Everyone loves their work place if they don’t have to pretend to fit in. Try celebrating the success one achieves outside the organization. If not a surprise party, a decorated desk on birthday and anniversary can help in keeping the mood light and unite people.
  • Explore your humor-
    Not all people love pranks but, certainly there are some ways to make everyone laugh. Cracking light jokes or pulling safe pranks won’t do any harm to your office environment but will make the workplace more fun to work. Make sure that you don’t force it or offend someone. (Go safe with this one!)
  • Work on the interiors-
    The workplace interiors can have a direct effect on an employee’s mood. While colorful walls, some green plants, fun work posters makes the office look more attractive, installing a foosball table or simply a video game helps the employees stay light and fatigue free.
  • Take help from HR Tools-
    HR tools helps in bringing all the employees of a company to a single platform. Create your own social platform with personalized profiles for the employees; get information regarding their hobbies or interests and try using it for the office culture. What they love is what they’ll do with passion.

The secret to happy work environment is only ‘Effective Employee Engagement’. Having fun at work doesn’t mean being unprofessional, but promoting each other to find unique ways to work hard while enjoying at the same time.

5 Effective Ways to Fuse Fun with Work


By HR-One Team
July 1, 2016

If people at work look happy, we often presume that everything is fine. But that may not be the case always. Businesses tend to overlook small HR gaps that can eventually snowball into major headaches! Here are 10 HR mistakes that all companies MUST avoid!

  1. Sticking to Traditional methods of HRM
    The biggest mistake many HR people make is sticking to the old ways of paper pushing. HR is not only about keeping work records, form filing and evaluating performance of an employee, but also understanding the needs of the people of the organization and helping them find their potential areas and grow.
  2. Rushing/ Waiting too long
    There is always a haste to fill the vacant spaces, and in this hurry HR people often forget to have a complete info check of the candidate. The warm body may fill the empty space, and might have some very unique skills, but fully meeting the job requirements shall be the priority. Patience is a virtue while hiring, but leaving a position open for too long can show your company to be disorganized to the potential candidates, eventually, deterring them from applying.
  3. Micro Managing
    Supervision is necessary to evaluate the performance of each employee, but continuous hovering over the subordinates can actually de-motivate your employees, and will also make them underperform.
  4. Legal Lapses
    Harassment not only means a co-worker making an unwanted move, but having a magazine that others find unsuitable at the desk, listening to music which is disturbing your colleague or sending a derogatory email about a co-worker is also harassment. To protect the company from law-suits, it is necessary to train the employees about each possible harassment scenario.
  5. Ignoring Social Media
    Even though Social media has become an integral part of the businesses, HR people often ignore the social checks of their current and potential employees. Social media profile of a person not only tells about his history, but also reveals a lot about his personality. Companies should take care that employees may use the social media to say bad things about the company or even disclose the confidential information.
  6. Over- Socializing with employees
    While there is always a need of proper communication and interaction between the employees and the HR department, over-socializing can create complications in the work process. The HR people can lose their authority, and can also project the idea of not being serious about the tasks and employee performance.
  7. Neglecting the High Performers
    For any employee, recognition and being valued by the managers can prove to be the biggest morale booster. Companies who neglect the high performers or don’t give proper rewards (because verbal appreciation cannot work every time) often risk losing their future leaders.
  8. Playing Favorites
    To stay out of the conflicts, it is necessary to stay out of the favoritism bars. It not only demoralizes other employees and helps in giving opportunities to non deserving people, but eventually decreases the quality of performance.
  9. Inadequate HR policies
    No HR policy is perfect, they all have glitches. But, it is important to take out time and revise your policies according to the needs of your employees once a year. Because having adequate policies for current and future scenarios will help reduce stress between management and employees, liabilities and costs to your business.
  10. Performance Management threats
    Having a culture of continuous feedback is needed for continuous improvement, it cannot be a once-a-year tradition. HR department shall make sure that a person doing wrong now, shall be corrected now. The practice of continuous feedback helps the employees perform to their highest potential and boosts the business success.

Though these are small things, yet they can have a huge impact on business. The best approach is to be proactive and keep things in order, before they get out of control.

10 Top HR Mistakes Companies Make


By HR-One Team
June 30, 2016

Just implementing a HRMS software is not the end of the story. It is the beginning, in fact.  The real success of a product is determined by the happiness of its users. Here are 5 questions every HR MUST ask its employees to check user acceptance and success of their HRMS software.

  • Do you think installation of HRMS has made your life easier? Is it simple to use?
    The sole job of the HRMS is to make the work-life easier for each employee. The menial and manual tasks of recording and reporting must be simplified. No one other than the user of the software knows about the bugs in the system. Ask your employees how it has helped them abridge the gaps in their daily operations?
  • How do you like being able to track you attendance, leaves and more through the software?
    HRMS allows the employees to keep a track of their attendance, holidays taken as well as their salary slip. It also helps them get a response to a leave request easily without any rush and push to the HR department. Ask them if they like the new way!
  • Is it easy for you to know about the upcoming company events and get a quicker response to your tickets through HRMS?
    There could have been many events which the employees must have missed only because they forgot to check the notice board. Has the system helped reduce this communication gap? Do their queries to the support team get prompt response now?  Ask your employees if the virtual helpdesk has helped reduce their headache for small things
  • Has it improved your connections with the fellow employees?
    HRM softwares often come with the features of showing the upcoming birthdays/ anniversaries of the fellow employees on the dashboard, allowing the user to send a wish. Also, every employee can know about the new recruitment made in any department of the company, making it easier to connect with the newbies. Ask if this has helped in breaking the barriers of communication.
  • Is your paper work reduced after the installation of the HRMS?
    HRM software must introduce your employees to new technology. If they are still working with same paper load than earlier, then it’s time to know that something is wrong!

Are Your Employees Happy with Your HRMS? 5 basic questions every HR should ask!


By HR-One Team
June 29, 2016

The maximum time an interviewer takes to read a resume is not more than 30 seconds. And the only chance of connecting to the recruiter and convincing him/her to call you for the interview is through your resume.

Here are 10 points to ensure that your resume catches the eye, always

1. Minimum is the new Maximum-
Gone are the days of four to five page detailed resumes. Try keeping it precise and avoid putting irrelevant information, because interviewer only wants to know your skills and abilities, not your lifetime achievements or personal information.

2. Don’t let it grow too long, or cut it too short-
In order to get a single page resume, people often cut the meat out of their resume. A two page resume with required details will do no harm, but don’t add any if only one page can work.

3. Avoid Typos and Grammatical errors-
If the interviewer finds an error in your resume, besides all the enticing skills and qualifications you must have mentioned in your resume, he’s right away going to reach the conclusion.
“This person can’t even write properly!” or “This person doesn’t even care!”

4. Too congested to breathe-
Your resume needs to look very attractive to the eyes. But it doesn’t mean that five different types of fonts are required on a single page, it will only repel the interviewer. Keep it clean and consistent. Check with friends and family and take their feedback. If you do not hear some wows, then something is wrong!

5. Ditch the Objective Statement-
The old statement of objective is now out of fashion. Try using a summary statement instead, which is actually a summary of your skills/ qualifications to give an idea of the value you can add, to the interviewer.

6. Forget ‘one-size fits all’-
Before sending your resume to any company, try modifying it according to the job profile and company requirements. Using proper headings and keywords makes it easier for your resume to reach to the desk of the interviewer from the large resume database.

7. Be organized and logical-
Other than showing off your skill-set, your resume is also going to tell a lot about your personality and your way of thinking. Try avoiding extra spaces, keep it balanced and neat with clearly separate sections, proper bullet points and suitable headings. Use chronological ordering and explain the year gaps, because gaps left unexplained are going to make the interviewer assume.

8. Put the best stuff first-
We often put our educational qualifications at first and our accomplishments later. This is totally wrong! Interviewers are least concerned about your qualifications, what they only care is how much you really know to implement!

9. Always send a PDF-
All your hard work of formatting and arranging the document can get messed up, once, the recruiter opens the .doc document in his/her PC. Better convert it to PDF and then click on ‘send’.

10. Don’t forget to stay updated-
There is no perfect format for a resume, it always keeps on changing. People keep on coming up with different visually attractive resumes. Stay updated with the latest trends, and design your resume accordingly.

Write and Proofread. Avoid the common pitfalls and create a hero resume! Good Luck!

Top 10 Resume tips to win a job!


By HR-One Team
June 28, 2016

Women enjoy working as much as males do.  But, why do they leave their jobs once they get married or are expecting? Here are some reasons why women quit jobs. Taking care of these points may just help you retain some of your best female talent!

  • Family Time

When women get married or are about to become mothers, they want to spend more and more time back home with their family. They prefer the traditional way of staying home and taking care of their children.  According to new mothers, the normal six to eight week maternal leave is just not enough to take care of the new born baby, so they opt out to have an extended leave of up-to three years or take retirement. While it becomes easy to leave a toddler in a day care, about 80% of new mothers don’t want to leave someone in-charge of their infants.

  • Lack of Flexible Timings

When women return after a long holiday e.g. maternal leave, they find it difficult to focus on their work. Their mind is diverted towards the responsibilities of home and children. They often want to work from home or look for a job with flexible timings, which is not a facility provided by every organization.

  • Office Equality

The matter of office equality is not only for women in their 30s but also for new comers. According to several reports, one of the major reasons behind women leaving their jobs is not being treated equally to their male counterparts. Surveys say that women performing the same jobs as men are often paid less.

It takes a lot of hard work and persistence to achieve professional success. Most women, if given a choice, would not give up on it. Also, women have been found to be more loyal, sincere and better multitaskers as compared to their male counterparts.  Having women friendly policies in place can help organizations retain and nurture their female talent in a great way, rather than losing them to circumstances.
“There is no job a woman can’t do!” She can be a good mother and still handle a hectic job, provided she is supported by her family, colleagues and her organization.

Why 30 somethings Women quit jobs?


By HR-One Team
June 21, 2016

Stiff neck, a sore upper back and pain in the shoulders- sounds familiar? This is the story of all the people who sit for long hours glued to their computers and laptops. Here are five yoga asanas you can do right sitting in your office chair and keep that nagging back ache at bay.

  1. Meditation –
  • Take a break in every two hours and close your eyes for 5 minutes.
  • Think of a thing or incident which makes you calm and happy.

This will not only relax your eyes but your whole body. And, once you open your eyes, you’ll feel all relaxed and can now start with a fresh mind.


  1. Neck Stretch-
  • Put your right hand on the head and pull your head down towards the right shoulder.
  • Take a deep breath and come back to center.
  • Repeat for the left side.

This will help you minimize your sore neck and shoulder experience and will help you work without much muscle pain.

Neck Strech

  1. Temple Rub-
  • Keep your elbows on the desk and put your hands on the forehead.
  • Rub slowly in clock-wise and anti-clockwise directions.
  • Do it for 5-10 deep breaths.

This will help you release tension and soothe your eyes and forehead muscles. This will also keep you boosted for long.

Temple Rub

  1. Chair Twist-
  • Sit sideways, keep your feet flat on the floor; keep your hands on the seat (not chair arms).
  • Move your torso towards left and then towards right.
  • Repeat it for 5-8 times.

This will help you release tension from your upper and lower back, and will protect you from severe back pains.

Arm Strech

  1. Arm Stretch-
  • Sit straight with your feet flat on the floor.
  • Bring your arms behind your back, and clasp.
  • Lift your arms as high as you can and hold for 30-35 seconds.
  • Take a deep breath, relax and repeat.

This will again help you loosen your tight muscles and will help you stay energetic for the long day. 

Arm Strech

Doing yoga in office can be fun, relaxing and also benefits in a longer run. Practicing these poses at your desk will minimize your discomfort throughout the day, also making it easier for you to focus on the work. And who knows, you might become an inspiration for your colleagues who are also suffering with work fatigue!

5 Easy to do Yoga Asanas to do at Your Office Desk!


By HR-One Team
June 20, 2016

Monday is back again and how! But don’t you dread. Remember we told you last week that well begun is half done? So take control and start your week on a high note. Here are 4 little things that you can do to make your Monday mornings rock !

  1.  Remember the early to bed rhyme?: You must have recited it a hundred times in kindergarten, but this child hood learning is a key secret to a happy Monday! Hit the bed early on a Sunday, and wake up all fresh and charged up for an awesome Monday.
  2. Coffee and Contemplation: Pick a hot cuppa and spend 10 minutes with your self, thinking about the day ahead and planning. Trust us, giving yourself these 10 minutes would help you plan your day better and take away a lot of stress.
  3. Clear the Obstacles: From what to wear, to what’s there in lunch, even the most mundane things could divert your focus on a Monday morning. The best way is to hash it out a day before. Do a quick check on the Sunday night to ensure that all your stuff is in place and whoa!, you are ready for a great Monday!
  4. Happy tummy, happy you!: There can’t be a better start of the day, than having your favorite breakfast. So cook up your most loved meal for breakfast on Monday,  and savour the flavour for the rest of the day!

Little things can make a huge difference to how you perceive your Mondays. So un-hinge, refresh and make your Mondays totally awesome.

4 Secrets for a Happy Monday!


By HR-One Team
June 15, 2016

It’s not the food- transport perks. It’s not even swank office decors. It’s Technology that makes Indians totally love their jobs!

A recent research* has found that Indians love their jobs, are more “positive” and flexible towards their work and put work satisfaction before pay. And guess what? Technology makes their world go round! So here is our take on how technology makes us happy workers:

Better Collaboration: Technology has brought the world closer, and how! The ease of being able to communicate to our colleagues at different locations makes us more efficient and fast. Clear and transparent communication driven by technology takes away the traditional blame games and fosters better employee-organization relationships.

Better Work Life Balance: Technology helps us work quickly and more efficiently. There is less redundancy and errors. Which means, people are able to complete all allocated work in the given time frame and do not have to log long hours. Also, technology gives anytime anywhere access to work information and this flexibility enables a better work -life integration.

Better Days at work: Technology takes care of a lot of manual, menial tasks. This enables people have more time at hand and focus on more critical factors at work. Automation of redundant tasks has made life simpler and work quality better.

Better Productivity:  This is a simple doing more with less logic. When our work gets done faster, productivity naturally increases. Equipped with technology, people feel more confident of handling work pressures and the outcome is far better in quality.

When people put work satisfaction ahead of the pay scale, this surely is a big thing. Technology is enabling this change in mind set and is making people happy at work. Technology is “Enabling Better Workplaces,” and we love it, don’t we?

* Adobe report titled ‘Work in Progress’

Technology Makes Indians “Love” Their Jobs!


By HR-One Team
June 14, 2016

Microsoft yesterday announced acquisition of LinkedIn for $26.2 B. While the business impact of the deal would get clear in the coming days, here is how the acquisition may impact the HR function.

Access to MS services: Traditionally, LinkedIn has been very shy of third party app integrations. However, this merger may see close knit integration of LinkedIn with other MS apps and tools like Office, CRM, HRMS, Skype and more.

Cortana Assistance:  Cortana, the intelligent personal assistance created by Microsoft is likely to get access to LinkedIn data. This means that in future, HRs could be able to use Cortana digital assistance to get candidate or employee information like skills, references, past records etc.

Professional Timeline:  Microsoft is likely to integrate LinkedIn with Office 365, so what you can expect is a built in LinkedIn timeline available to you at work. This integration would expedite LinkedIn searches and sourcing operations for the HRs.

Ready Resumes:  With LinkedIn integrated with Office 365, MS could consider making LinkedIn profiles the default resumes for anyone on all MS apps and devices. This would not only reduce the paper work for the HRs, but also enable them to easily access and analyze employee/ candidate profiles for decisions like success planning, hiring, training and development etc.

Microsoft’s acquisition of LinkedIn could open a Pandora’s box for the HR, especially when it comes to accessing people’s data. With better collaboration and quick access to information, this deal could seal great empowerment opportunities for the HRs in the future.

Microsoft Acquires LinkedIn: 4 Key Takeaways for the HRs


By HR-One Team
June 13, 2016

Yes, it’s that time of the week again! But wait, we are not here to crib about Monday blues, but to make your Mondays totally awesome. Well begun is half done, remember? So why not start your week on a great note and carry on the positive momentum throughout the week.

Celebrate the start.

Generally, all new beginnings are celebrated in some way or the other. Whether it’s a new job, house or even a gadget, we always start anything new with happiness and excitement.  Then why not Mondays? It’s the first day of the week, a start that takes you through the week, so why not be happy about it? Add a bit of joy and excitement to your Monday mood and you will see a difference. Feel happy about going back to work, feel excited to meet your colleagues again. Feel excited to do something new. Change the way you perceive Monday, and you WILL see the difference.

Successful people love Mondays.

The bad reputation that Monday has, is primarily because people have been conditioned to think that Mondays are bad. It is time to break this stereotype and make the most of the first day at work!

 Monday mornings are the most critical time of the workweek – they set the stage for the day and week ahead. Many researchers say that people who utilize Monday mornings appropriately are more likely to be successful professionally.  It is not about unanticipated work overflows that can happen on Monday, or any other day. It is about how you handle them in the best way! So stop blaming the poor Monday!

Don’t fall in the trap

Monday blues are like a Chinese finger trap; the more you struggle, the tighter it gets. Mostly, it is about your mindset. If you keep thinking that Mondays are bad and blue, you will miss all the good things that happen on a Monday. Relax, feel positive and start your week on a high note. Go with the flow and your Monday blues will turn into Monday wows!

It’s a Monday, Yay!


By HR-One Team