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December 7, 2015

With new technologies, workforce and work culture emerging together, businesses would have to do a little more than just policy changes to keep employees happy in 2016. Here are the three key areas that HR would need to focus on.

It is that time of the year again. Everyone is busy analyzing what worked in 2015 and what would change in 2016. As the year draws to a close, here’s a quick look at the key focus areas as predicted by industry experts.

Transparency:

Transparency is rapidly becoming a best practice, rather than a trend. Employer and employee appreciate clear communication and transparency in processes, salary, communication and workplace practices. Transparency is a critical component for HR management it makes or breaks the trust between employee and the organization. Transparency at workplace fosters an amicable work culture based on trust. This in turn, helps in developing a feeling of ownership and belonging amongst the employees.

Technology:

It’s time to jump on the technology bandwagon and embrace technology (if you haven’t already!) With expanding workforce that operates in different parts of the world, you must have tools and systems in place that help you streamline people management in a big way. Businesses need HR management systems that are smart and intuitive. The next gen of HR management systems are multi device compatible and give anytime, anywhere access to employees. Cloud based, SaaS solution are the next big thing in the HR technology space and would lead to major transformation in the HR technology landscape.

Talent Acquisition & Retention:

According to a recent report by LinkedIn, attracting talent and retaining employees, would be a strong focus area for organizations in 2016. According to the survey internal referral programs and social networks would become an integral part of the recruitment strategy. Moreover, organizations would have to invest in building a more open and flexible work culture that enables work –life integration. Faster recognition, active engagement, and taking care of all basic health and safety parameters would help businesses in retaining good people.

While the larger HR management framework remains the same, a lot is changing in terms of how things are done. 2016 would see a close integration of HR, technology and marketing teams to deliver a valued brand proposition to employees. What do you intend to do in the coming year to hire and engage people?

3 Ts That Should Always Top HR’S Priority List!

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By HR-One Team
October 27, 2015

HRIS implementation can result in significant savings in money and time for your company. Primarily, it will help you get rid of all calculation errors, payroll data entry errors, and addressing fair pay rules for all employees. HRIS or HRMS systems provide organizations with a high tech online service centers to manage all kinds of human resource activities. HRMS systems will also be a significant part of your PEO benefits.

Globally, online HRMS systems have been helping several top end businesses with compensation management, benefits administration, company report writing, information analysis, and other HR processes. Though the type of system varies between companies, one of the common and most important features is automation technology. Automation makes HR responsibilities punctual, simpler, and fast. An average HRMS system is programmed to provide the following services:

  • Payroll administration / monetary allocation system
  • Accounting management and conclusions
  • In depth reporting
  • Electronic maintenance of books of account
  • Master employee information database
  • Integration of benefits programs, payroll updates, direct deposits, PTO status and others
  • Security, encryption, password protection and top end firewall

How does an HRMS system help and organization grow?

Regardless of how big or small a business is and what industries it belongs to, HRMS systems come with several advantages.

  1. Access employee database anytime and anywhereHRMS databases hosted in online cloud servers allow managers to access the information from anywhere and at any time of the hour. Highly encrypted, these servers will allow easy but secure access. Thus strategizing HR functions can now be done from anywhere.
  2. Simplifying HR tasksWith employee information being managed electronically, the HRs desks will be cleaner and more organized. Switching from paper files to digital entries also streamlines the whole HR process.
  3. AutomationAutomation in HRMs systems can mean a lot of things. Most importantly, however, automation lets organizations enable customized programs and access specifications. This further facilitates regularized updates allowing managers to feel more confident of their internal policies and HR strategies.
  4. Reporting and data analysisHRMS Software systems make it a whole lot easier when it comes to analyzing and making reports on employee information and feedbacks.
  5. Reduce fraud

    With the ‘human hand’ playing a minimum role in information feed and reporting, there would be fewer chances of doctoring and fraud. Things like attendance would be regularized and highly accurate.

Here’s why HRMS is important for growing businesses

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By HR-One Team
September 22, 2015

Today, it has become quite common for human resource decision makers to use cloud based management systems. With growing responsibilities, cloud isn’t just a luxury for these HR’s but a need of the day. If you have been evaluating the potential human resource management platforms for a company, here are some reasons to invest in web based HRMS software.

  1. Increased mobility

Smart phones have already entered the workplace and become a consequential part of it. Now, these mobile devices have the capability to allow the user to get access to the company’s human resource system. Several web based applications can be optimized with smart devices that employees carry. The implications can range from attendance submission to reviewing work hours. These features allow web based HRMS software to interact and connect to employees who don’t have frequent access to an internet enabled system, especially in the manufacturing sector.

  1. Faster access to new technologies

Cloud based applications make system updates a highly easy and trustworthy process. This would mean that the client can have access to new features and bug fixes faster than the devices that have been hosted inside the premises. An added benefit is the minimal downtime to upgrade software versions.

  1. Customization

HRIS software companies today offer packages that can be hosted locally and apart from having a standard set of features can be customized to suit the needs of the organization. Customization also ensures that the platform can be made easier and the user experience made more convenient. From changing interface layouts to deploying special programs, these web based HRMS software are great addition to your employee management tools.

  1. Money and time savings

Server maintenance and troubleshooting is always a time consuming and expensive process. Web based HRMS software systems on the other hand minimize the need for in-house administration and thus lower the equipment cost and the time spend on training. Improved focus on the current staff will definitely allow your HR follow a more streamlined process.

Depending upon your needs and budgets, you can choose among several HRMS software produced by HRIS software companies. Research well and make sure you are putting your money where it’s worth it.

4 Reasons that will make you choose a web based HRMS!

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By HR-One Team
July 23, 2015

Every once in a while, when everybody is happily working away there comes a pause of few minutes. The employers send in a quick survey for the staff to fill, which the latter quickly finish and get back to their work. The pause seems unnoticeable but it helps the HR department in tremendous ways. Employee surveys are a quick way of understanding the employees well and increase their engagement levels. Additionally, it gives an insight into what the employees want and if they have any concerns that they would like to convey through surveys if they are uncomfortable talking about it in person.

The whole exercise seems simple – company designs a survey, sends it to the employees through HR management software system, they take a few minutes out to fill it up, they send the finished survey which is later analyzed by the concerned team. One question that comes to everyone’s mind during the entire process is – do these employee surveys really work? Well, it depends on two factors: first, how well is the survey designed and secondly, how honestly do employees reply to the survey questions.

As a company, you cannot anticipate the latter but if you take care of designing the survey well, chances of employees giving honest feedback is high. It has been observed that employees give useful information through surveys when they see that concrete action has been taken to address their problems. If they feel that no action is being taken, they would obviously take this important exercise very lightly. The purpose of surveys is to understand the employees better and provide them a better working experience and environment. It is a two way street – they let you know different aspects of the organization through their perspective and you have to respond in the best manner possible. If you take action in response to the survey, then productivity, employee morale and work satisfaction automatically goes up.

A lot depends on the kind of questions presented in the survey; however there are a couple more factors that affect the final result too. Some of them include:

Time and Length: Brevity should be followed while creating a survey. Every employee will not be patient enough to answer every question of the survey if it is really lengthy. Don’t ask too many pointless questions, keep them to the point, give suitable options as answers and keep some open ended questions too. Keep a certain timeline for employees to respond to the survey. Web based HRMS software can send them regular reminders to fill up the survey but ensure that you don’t keep extended deadlines as it would result in a lazy or delayed response.

Genre of questions: You can make dedicated surveys centering on just one aspect such as relationships, personal development, motivation, HR practices, well-being etc. Or it can be a mix of all the different aspects. Based on what you are expecting from your employees, focus on the type and genre of questions. The clearer you are, the results would that useful.

Method of survey completion: Some companies gather their employees and give out survey sheets to be filled. However, the sending out the surveys through mails or on the portal is more effective. It offers privacy and flexibility to employees, encouraging them to give more honest replies.

Communication: Employees respond well if they know the objective of the conducted survey. Give them information why you are sending out this survey, communicate how necessary action would be taken if required. Through the web based HRMS software, the HR team can notify the employees on when to expect the survey, what is expected from them and by when it has to be submitted. Healthy communication will dissolve many frustrating queries.

This exercise does not end with just gathering the data. It has to be evaluated accurately and interpreted in the right manner. HR management software system can help you only so much, but putting a qualified team to make sense of the responses and insights is equally important. When all these factors come together, be assured of getting effective survey results every single time.

Best ways to make employee surveys more effective

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By HR-One Team
July 15, 2015

Businesses have witnessed tremendous changes in the past few years, right from technological changes, new strategies and HR practices. One of the most popular ones amongst the industries is remote hiring. Companies can now hire qualified people from any corner of the world, without having them on the regular payroll. Remote hiring can be done on a project basis or on a fixed salary for a certain period of time. They do come with a plethora of advantages, both for the employers and employees, but they have their own set of challenges as well. Hiring, managing and retaining some can be a mean task for the HR department to do manually. Web based HRMS software can step in to save the day.

Remote working offers tempting benefits that result in higher productivity. One of the biggest advantages is the absence of meetings through the day, constant interruptions and unnecessary breaks. This automatically allows people to focus more on the work at hand. Quality of work improves significantly and precious time is also saved. But how can HR department tackle this business development to its benefit?

HR software in India can help the HR department with remote hiring in the following ways?

–          Providing a platform to connect

HRMS offers a platform where companies can contact with potential remote workers and vice versa. Companies can put up vacancies and requirements on the portal which can be easily accessed by aspiring freelancers/remote workers. Any queries and concerns can be put across on the platform aiding in smooth communication. It eliminates the need of constantly checking up on status, constant follow-up calls etc. Companies can get in touch with exactly the candidate they are looking for, busting the restrictions put up by geographic locations.

–          Face-to-face interviews

There are some HR practices that cannot be replaced, like face-to-face interviews. However, they can be given a new spin to keep up with the latest technological changes. One of the recent techniques has been online video interviewing. After the online resumes have been sorted, shortlisted candidates can be interviewed through video chat to evaluate them further. It saves a lot of time for both the employer and potential remote workers. A virtual, face-to-face interview helps both the parties understand each other better so that employment period remains a breeze for them.

–          Skill set database

Just like regular employees, HR software in India enables companies to maintain a database of all the skill sets that remote workers possess. Once you maintain a log, you can approach them as and when the requirements crop up. A dedicated log just for remote workers can be maintained to avoid any mix up between full-time employees and remote workers. All their skills can be assessed accurately in order to determine which candidate you would want to work with. Consider candidates with immense experience and references as you need remote workers who can get the job done without constant follow-ups, supervision or reminders, otherwise the whole point of having remote employees is lost.

–          Payroll convenience

If you are assuming that paying all the remote workers, from different corners of the world is going to be a nightmare you are wrong. But only if you have web based HRMS software by your side. If you are trying to manage it manually, it would be worse than a nightmare! This software helps in maintaining payroll details accurately. It is important to remember that every remote worker will be compensated differently from each other and inaccurate logs would cause tremendous confusion with the payments of one reaching worker reaching the other. Adopt HRMS software and bid adieu to such problems.

Companies should never shy from investing in technology that assures an improved, better HR processes. Opt for the system that stores personal details, payroll details, log of tasks and responsibilities in an accurate and secure manner. At the same time, it should comply with organizational regulations and other similar factors that might be applicable for the remote workers. Even though they are working remotely, they are a part of your organization so it is imperative for you to manage them effectively.

4 ways HRMS helps in remote hiring

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By HR-One Team
July 8, 2015

It is rightly said that the most important asset for any company lies in its employees. Through time companies should weed out those who seem unfit for the company or those who are not doing their job well, but at the same time it is equally important for them to retain those who make significant difference in the company. Senior management and HR team should aim to keep the expenses low with web based HRMS software.

With shifting and promising economies, employees won’t think twice to go in a direction that would best favor them. Just because some employees have been with your company for decades does not mean they wouldn’t go to greener pastures if it appeals to them. But this may have a negative impact on the company. It is said that replacing an employees costs twice the salary of the exiting one. It might seem less, but when you consider a number of employees, the figures can add up quickly and create quite a dent.Keeping the financials aside, losing a skilled, knowledgeable, competent employees can affect the productivity and performance quality. This further translates into poor customer satisfaction and loyalty. With so much at stake, how can companies keep turnover low? Read on.

– Make changes in the hiring procedures

When a problem is nipped in the bud itself, there is no way it has the nourishment to grow big. Making hiring mistakes cost a great deal of loss and money for every company, with small businesses feeling the pinch even more. Look at existing processes and figure out if there are any loopholes. Create stringent methods, raise hiring standards and develop tight evaluations. Sieve all those candidates you deem unfit and select only those who will add immense value to your organization.

– Keep the existing employees satisfied and happy

Happy employees seldom look elsewhere for happiness. Hence, prioritize employees’ happiness above anything else. Keep in mind that it is a continuous process – management cannot assume that just because employees look happy right now and are comfortable with the work-culture the work is done. Companies should constantly adopt practices that will enhance the experience for existing employees at every point of their career. Listen to your staff, take note of their grievances and address them, and implement their suggestions if you think it’ll help the organization in a positive manner. Unless there is an active initiative approach from the company’s end, even the best HR softwares in India have a chance of falling short.

– Invest in active result-oriented training programs

A good training program has the potential to define the course of action taken by an employee. It will either give them the confidence to perform the required tasks efficiently, or the motivate them to actually quit the job and move on to better opportunities. It may sound irrational but it holds true for many people. Candidates are promised adequate training sessions so that they can address their shortcomings, hone their skills and understand the project and organizational processes better. If this aspect is missing it won’t be too long when they start feeling out of place, dissatisfied and eventually move.

– Recognizing risks

There are several signs left can indicate an unhappy employee such as unachieved KPIs, low attendance etc. Web based HRMS software will show such red flags through data and analysis. Identifying such risks and forestalling it will work in the favor of companies. Taking action before it completely disgruntles employees will prevent from many of them of even thinking about quitting. Preempting such strikes is advised.

You will be faced with certain scenarios where it becomes absolutely necessary for you to let go of some employees if they are not matching up to the required standards. Even though it equates to a loss it proves beneficial in the long run. Look at the big picture and take the right steps. Following that, the best HR softwares in India can be employed to get the desired results. Keeping turnover low can be challenging at times, but nothing that your organization cannot handle.

How HRMS Softwares can help to Keep the expenses low?

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By HR-One Team
June 30, 2015

HR department is not just responsible for hiring the best of the best, but they also have to undertake the responsibility of ensuring their morale is kept high. Paint a picture where you the go to the market, spend hours to find the perfect couch for your home but once you bring it home you cover it up, put it in a corner and let it rot. At this point you would wonder why on earth would anyone ever do that.

Apply the same analogy in an HR set-up and it might just hold true, with the couch referring to employees.Companies spend a lot of resources sifting through hundreds of candidates, analyzing desirable traits and qualities in potential employees and making sure that they hire the very best of the lot. However as time passes, if the HR team doesn’t focus on keeping the morale of the same employees up, their work would slowly start showing hints of decay. At that stage, employees just exist within the organizational set-up without doing measurable work and ‘rot’ their skills and talents in a way. With the help of HRMS software in India, this can be prevented. How? Read on to find out.

–          By empowering the employees

There was a time when employees had to go personally to the HR professionals or their managers for every small task, like filing necessary papers, updating information, applying for leaves, filing taxes, logging in attendance etc. Constant interruptions for such tasks can affect their work, performance and eventually hits the morale as well. HR software system simplifies these tasks by giving the power to the employees themselves. They can communicate better and directly with the required departments, get the tasks done themselves on a timely basis. Moreover, it reduces errors and speed up the processes. Empowering employees would automatically lift their morale and enhance their performance.

–          By increasing the accountability

Even superheroes take the quote ‘With great power comes great responsibility’ quite seriously. Imagine, how seriously your employees would take it! Making someone accountable for their responsibilities and tasks gives them more control in their hands. Web based HRMS software provides a platform where responsibilities can be assigned, managed, scheduled and supervised. Once this becomes transparent, the ones who don’t take their responsibility can be picked out, and appreciation can be sent to those who work upto the required standards. It leaves little room for errors and lax work. With these factors eliminated, morale of employees will shoot up significantly and they will be happier doing their work.

–          By reducing the ‘waiting’ time

A lot of information and data is passed across an organization on a daily basis. Waiting for some critical information through manual processes will waste crucial time. Searching for data, or trying to retrieve/recreate lost data will cause further delays. Other tasks including checking tax-filing status, information regarding pay scale or bonuses can also be achieved through HRMS software in India. If small trips to HR department can be avoided, it will add up and save employees their time which can be utilized into doing other productive work. This will boost their performance, thus improving their morale resulting in better results overall.

Companies should make conscious effort to make lives a little easier for their employees, in whichever area it’s possible. Even the HR department is freed up of mundane tasks, thus boosting the functionality of an entire department. It is as simple as introducing web based HRMS software into the organization. Increasing the morale helps in reducing turnover as well. If a software solution impacts so many levels of an organization at once, there should be no second-guessing on its value.

How to Boost up the Morale of Employees?

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By HR-One Team
June 28, 2015

HR processes have been the same since decades. Not much has changed with regards to ‘what’ has to be done to complete any task related to employee management, such as uploading/updating required details, managing their leaves etc. However, the approach to ‘how’ has seen tremendous change, the current trends making it more convenient for the employees as well as the HR department.

Imagine the frustration of the HR team who is trying to upload details of hundreds or even thousands of employees, especially when a bunch of new hires join at once. It can be a considered as a waste of precious billable hours that can instead be utilized for developing HR strategies, designing training programs, budget control etc. Next, imagine the annoyance that employees face when they have applied for procession of pay-slips, reimbursements or leaves and there are unavoidable delays from the HR side. HR software’s in India succeeded in addressing such situation by implementing Employee Self Service (ESS) in their HR management solutions.

ESS has helped in simplifying many HR processes and empowers employees and the management team with practical solutions. Employees, while adhering to company policies and other regulations, can execute different HR tasks. Some other benefits include the following:

–          Unparalleled accessibility

Web based HRMS software allows employees to access required information from anywhere, at any time. They can log in to their accounts to update certain information, view notifications, download newsletters, track their payroll data and keep their timesheet updated. It promotes mobility, which is becoming a norm in almost every business. So, even when the employees are on the go, on a business trip or working from home, they will never miss out on keeping their details and important HR processes up to date.

–          Relieve HR from mundane administrative workload

Employees may need to update their contact details, address or bank details. They inform the HR and put in a request for the same. Multiply this by dozens as the HR team can receive multiple requests on any given day. Before one knows, the only work achieved by the HR team at the end of the day will be updating those details as they watch other important work getting piled up, smiling smugly at them. It will be a wasted effort if details get mixed up or have been filled up inaccurately. An ESS portal handles this by transferring the responsibility from the HR team to employees themselves. This greatly reduces HR’s administrative workload and higher level of accuracy is maintained when the staff manages personal details themselves.

–          Highly cost-efficient

The most obvious way to tackle the excess workload is by hiring more number of people. If the administrative work is divided amongst many, then the work might get done quickly thus allowing the team on focus on other important things. ESS module of any web based HRMS software not only allows accurate execution of such tasks but also eliminates the need to hiring extra people to execute the same things. The same amount on money can be spent suitably on better and more important purposes.

–          Reduces paper trail significantly

Encouraging a green environment and sustainability is a must for any organization. If a solution reduces paper trail in any way, it goes without saying that it would be a good idea to adopt it immediately. Since every bit of information is filled and stored online, it eliminates chances of lost memos, pay-slips or any physical damage. If absolutely required, employees can print a statement from the ESS system, but even then the overall carbon footprint left by the company would be minimal.

The advent of technology has enabled the system to be easily integrated with smart-phones and other mobile devices. This has further helped in enhancing the user experience. HR software’s in India support this module and many organizations have greatly benefited from it. If you haven’t already, now might be the right time to do it. Be rest assured that your employees and HR team will (silently) thank you!

4 benefits of Employee Self Service!

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By HR-One Team
June 25, 2015

No matter how much you avoid, your employees will quit at some point. It may be just months after their joining or the exit may come after decades. There will be a handful that will stick throughout their career, but quitting is an inevitable thing in any organization. Employees may leave for better opportunities but when a staff member quits it brings in a whole lot on the organization’s plate to handle.

They have to quickly find a replacement, start the hiring process which is followed by on-boarding and training – the usual drill. A person who is considering quitting will start leaving some signs as his exit comes nearer. By identifying those signs and predicting such scenarios, companies can circumvent staffing issues and abrupt halt to work. Another advantage of recognizing such signs is that management can have a personal meeting with such employees, understand why they are considering leaving, and address those issues to prevent them from quitting. This will give a chance for companies to retain their best employees. HR management software system

Web based HRMS software can lend a hand in the same. So, what are the signs to look out for? Read on to find out.

–          Coming late and leaving early

Spending less time in office is one of the biggest indicators that an employee is thinking of quitting. Coming in late or leaving the office early, or stepping outside office for few hours every now and then indicates a lack of interest. They might even be going for interviews in other companies. If such irregularity is observed, managers should try to talk to them to understand the reason. They may indirectly ask them if it’s because of some unavoidable personal issue, some hobby classes they have joined etc. If employees try to dodge the question, it should be considered as a warning sign. Managers can use HR management software system to monitor the time sheets if required. Since time-logs won’t lie, managers can find out if an employee has been more time outside office during working hours.

–          Degradation in the quality of work

If an extremely competent employee starts producing mediocre work, it may again indicate a lack of interest or some other intangible issue. If it’s the latter, talking empathically with employees usually helps. If stress or pressing deadlines are the reason of sloppy work, then appropriate measures should be taken to help him deal with such conditions. One bad day should be excused, and some flexibility should be given so that the employee has time to deal with it and start working better. However, if such reasons are absent, then it is a clear lack of interest or because he doesn’t feel obliged to work as hard since he is about the leave the company.

–          Sudden rise in complaining or a lax attitude

This is a tricky thing to monitor. There will be some employees who complain unnecessarily, all the time. So, managers tend to ignore the petty complaints of such employees and move on to better things. However, if suddenly they stop complaining or display a lax attitude, it is a sign that probably they found a better opportunity and would be quitting soon. On the other hand, if a generally positive employee starts complaining a lot, red flags should go up. There is something bothering him and if it continues, it might compel the employee to quit. HR management software system allows employees to leave concerns, queries, feedback and complaints for their managers to access. Managers should not ignore those comments as they might give them a clue.

These are just some of the obvious signs. There will be more if the management looks closely. Once a company identifies all such signs, they can start the hiring process sooner. Either they can re-group the existing staff to fill up the vacancies or start interviewing new candidates who will be suitable for the required position.Nevertheless, commencing necessary procedures prematurely would ensure that the business runs smoothly, without any road-bumps caused due to the lack of staff. Take the assistance of web based HRMS software for accurate data and act upon it before it too late.

Secret Signs Indicating That an Employee May Resign!

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By HR-One Team
June 4, 2015

There can be a rule book on how to run a business. A successful one at that. Unfortunately, there is no exact science behind managing people in a professional organization. You may hire the best of the best, but it is crucial to remember that while every single one of them would share similar skill-sets and qualifications, everyone’s personality will be unique and different from one another. This is what makes managing people a critical and complex task.

Managers cite different motivation levels and learning capabilities as the chief reason that makes their job tricky. They have to change their management styles based on the team they are working with. What worked brilliantly with the previous set of people might or might not work with the next team that they would face. Even though every manager has a distinctive style of management and several tricks up their sleeves, years of experience can still cheat them and they end up making inane mistakes.

Let us see some mistakes that managers should avoid and how web based HRMS software can help in the same.

1)      Getting too friendly with the employees

One of the first ways a manager tries to avoid donning the tag of a ‘strict boss’ is by becoming friendly with his/her employees. This sounds like a good idea to many. After all what can go wrong by becoming friends with the people whom you are should be supervising? If you are one of those managers who think the same, then now would be the right time to realize that it in fact a very bad idea. When managers share an extremely friendly relationship with employees, the lines between professional and personal relations start to blur. Tensions arise when there is employees’ lack of respect for manager’s authority or when managers fail to respect personal boundaries of employees. When relationships between official walls lie in the realm of professionalism, all will be good.

2)      Micro-managing everybody

This has to one of the worst mistakes to make. Everyone on the team holds a certain responsibility because they are capable of doing justice to it. Agreed that some need more supervision and guidance than others, especially the new graduates and hires; but that does not mean managers have to constantly breathe down their necks and keep a watchful eye on every action and movement. Micro-managing exudes the attitude of distrust and doubt in employees’ abilities and decisions. HRM softwares in India allow managers to schedule the tasks clearly and review performance of employees frequently. Once the tasks have been scheduled using the software, let the employees come up with the best way they can execute them. The performance reviews should give managers a fair idea of how the team is faring. If the results are not satisfactory, then they can step in and have a discussion with concerned employees to improve the results. Trusting employees to do good work would improve their morale and boost overall productivity.

3)      Not giving feedback

Feedback is crucial for improving performance, identifying problem areas and enhancing skill-sets of employees. There will be mistakes along the way, speed-breakers that can dampen the spirits of employees and affect the success of the project. Managers always offer a different perspective on things which are projected through feedback. Any web based HRMS software has appropriate tools and platform that allow managers to give instant feed from any location. This makes lack of feedback an absolutely inexcusable mistake from the manager’s end. Give as much feedback through HRMS as possible and witness a positive change.

4)      Overlooking inputs and suggestions of employees

Being arrogant and considering that ‘employees wouldn’t know better’ would easily make anyone a bad manager. Employees usually come up with innovative suggestions or methods to execute a particular task or approach a problem that cropped up unexpectedly. HRM softwares in India encourage employees to share such inputs and get them reviewed by their managers or supervisors. They can put up their suggestions and ideas through the software solution and their managers can immediately respond via the same platform. It is important to listen to what your employees are saying.

What are the mistakes that managers should avoid?

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By HR-One Team
June 2, 2015

Companies go through several stages to finally hire the candidates they deem best. During the hiring stage, HR not only looks for qualifications and capabilities but also for those who would want to grow with the company. Candidates who quit within a few weeks of joining are the biggest hiring nightmare. Most candidates make an impulsive decision to take up the joining offer without considering the scope of the opportunity for them.

The reasons why employees quit can be different. Some may not be satisfied with the job description, some do not fit in well with the existing work culture and some may not receive the training they needed to perform the job well. All such factors contribute to low morale and low job satisfaction. With the help of web based HRMS software, these issues can be tackled. Let us see how.

  • Put out a realistic job profile

In the past, companies would put an ad in a newspaper listing out the vacancies. Due to space constraints and limited funds, the description of roles and responsibilities would be ambiguously discussed. Without understanding the actual scope of job position, candidates turned up in high numbers. Eventually they would fall short in capabilities or learn that they got hired for a position they did not want, resulting in low performance. HRMS eliminates this issue by providing a platform where accurate, well-detailed job description could be provided. Once candidates get a clear picture of the job profile, they would apply accordingly and the attrition rate would slide. It is important for candidates to make an informed decision and this solution contributes for the same.

  • Giving a proper orientation

Once the new hires join, the proceeding events should be smooth for them as well as the company. An apt and well-designed orientation program would help in doing the same. The tasks maybe as simple as submitting necessary documents, assigning a work-station to the new employee or understanding the goals and mission of a project they are assigned to. Manually performing either one of the tasks would slow down the pace of the entire process. Taking help of web based HRMS software would speed it up significantly, eliminate any cause of confusion and manual errors. Moreover, it would send reminders to candidates if any orientation steps have been skipped, if submissions of documents are overdue or send important notifications immediately. Once orientation happens smoothly, the succeeding steps become much simpler.

  • Planning and organization training plan

HR department has always maintained that they would prefer enthusiastic and positive people with less experience rather than having qualified individuals lacking interpersonal skills, poor attitude and lackluster personalities. If proper training is provided to the former, they have the potential to work extremely well, whereas nothing much can be done to make changes to the personalities and attitude of the latter which could eventually harm the overall performance. Since proper training can make a drastic difference, adequate time should be spent on planning and organizing training plans. A good HR software in India assists with creating training plans that would enrich the new hires and address the skill-gaps to perform better. Communicating these plans also become very easy through HRMS solution.

  • Constant evaluation of performance

Evaluation involves monitoring the performance, giving suggestions and listening to queries and concerns of new employees. Manually keeping a check can get tedious and mundane, resulting in managers to push this task to ‘some other day’, delaying it indefinitely. With HRMS in place, all the above mentioned tasks become much simpler and can be done on the same platform. With constant evaluation, the performance graph of new hires’ can be examined and appropriate steps can be taken to address any limitations.

Taking small steps go a long way in helping candidates quickly adapt to a new working environment. Managers should take personal interest and put in efforts to welcome the new hires. Software solution would assist in the same but if concerned team-members do not put in the additional effort, then no HR software in India would be able to do justice to the hiring system, in spite of being the best in the market. Companies should understand the solution well and milk its advantages and maximize its functionalities.

What are the on-boarding tips that companies should apply?

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By HR-One Team
May 27, 2015

Hiring best employees is just half the job done. Retaining them and keeping them from quitting is the other half of the job that keeps the HR department on toes. Over time some employees prove themselves to be very essential to the company. It would create quite a dent in the employee-pool and replacing those looks next to impossible.

Hiring with the help of any HRMS software isn’t an inexpensive process. Significant amount of time, money and resources have to be spent during the hiring phase to find the right people. On-boarding new employees have their own share of expenses. After the employees get well-settled in their jobs, some go beyond expectations and grow immensely forming crucial links in the enterprise. In a competitive world, companies are keeping a steady eye on their competitors’ key employees. They are not afraid to approach such key employees and try to make them a part of their organization instead. If you don’t have anything significant to offer for them to stay on, you just might lose you best employee to the next lucrative offer.

Once someone quits, the cycle of hiring starts again and it is usually considered as a wasted investment. The worst thing for you as an employer would be to see your most prized employee join forces with your competitors. So if there is someone you would like to keep hidden from the business world and want them all for yourself, the following suggestions may be helpful:

–          Offer the best tools for the employees to use: Employing web based HRMS software takes care of most HR functionalities and offers something for employees as well. When they have extremely efficient tools around them that take care of otherwise mundane, manual work they can strictly focus on doing what they do best – maximizing their skill-sets and contribute extensively to their projects.

–          Be grateful for their contribution: It is true that just one kind and grateful word would drive the most exhausted man to take the next step when he wants to give up. Understand that even the best employees are not cut out from some invincible substance; they do get worn down and might have moments where they start doubting themselves. Don’t be reluctant to shower an appreciative word and gratitude every once in a while. When employees feel appreciated and their work is recognized, they would display loyalty and the thought of quitting would be pushed back to the darkest corners of the mind.

–          Maintain a healthy communication channel with your employees: Expecting employees to respect rules and follow instructions is not wise. Communication is a two-way channel. If you want your employees to hear you, as an employer you should also put in efforts to hear them as well. Listen to what they are saying. Ask for suggestions, give them feedback, be easy to reach and offer a platform where all these are possible. HR-One’s HRMS software is amongst the best to turn to.

–          Take an initiative to fill their skill-gaps: Don’t wait for your employees to approach you and request for training of any kind. Keep their skill sets relevant and in sync with existing technology. This shows that you interested in their growth as much as they are. Any web based HRMS software would help you in addressing any gaps in skill-sets by tracking the existing skills of employees and the ones required to enhance their performance. It further helps in creating training plans to materialize the planned objectives.

–          Deal with stressful environment if there is any: Stress of any kind disrupts smooth functioning of the organization. Keep a check on the same and respond immediately when such situations crop up. Pushing it under the rug would make matters bad, the worst case scenario being employees quitting if they see no end to it. Maintaining a stress-free work culture, despite tight deadlines and other stress-inducing factors would invariably lead to happier employees and giving them another reason to stay with you.

Every single reason counts when it comes to keeping key employees from quitting.If you give them one more reason to stay, it means there is one less reason why they would want to consider opportunities elsewhere. Discuss their career progression within your organization and offer flexibility wherever you can.

How to Keep away key employees from quitting?

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By HR-One Team